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Top 10 microlearning apps for your business in 2023

cover image top 10 micro learning apps for your business 2023

Executive Summary: As business leaders, we understand the importance of a well-trained workforce. With microlearning apps, employees can access the information they need to perform their jobs efficiently and effectively. This leads to improved productivity and customer satisfaction. By providing customers with the information needed to make informed purchasing decisions, you can drive sales and increase customer loyalty.

But with so many microlearning apps in the market, how do you choose the right one for your business? We’ve done the research and compiled a list of the top 10 microlearning apps available. It’s important to choose the right app, to utilize its features to the fullest potential. So, we’ve also included tips on how to effectively use your microlearning app to drive results. Don’t miss out on the proven method of microlearning. It can give your employees the tools they need to succeed and drive the growth of your company.

It was just another day at ABC Inc, a bustling company known for its innovative products and services. Jacob had been with the company for long and was an expert in his field. He was always willing to help his colleagues. On the other hand, Serah was a recent college graduate excited to start her career with the company. Serah found it difficult to keep up with the fast pace of the business and the constant influx of new information. Despite Jacob’s best efforts to help her, she struggled to complete the long and drawn-out training programs the company offered through their traditional learning software.

The company management realized that in today’s fast-paced business world, it is imperative to keep their employees up-to-date with the latest skills and industry knowledge. They were aware of the training challenges new hires faced, and were determined to find a solution. One day, the Learning and Development manager introduced Jacob and Serah to a new training method, microlearning apps. Microlearning apps use the concept of microlearning to break down information into small, manageable chunks that are easy to absorb and remember. Serah began using microlearning apps, and found herself on par with her colleagues. She could now avail the on-demand learning opportunities the company provided, whether for one-off training or ongoing development. Also, with the use of microlearning apps, the entire organization was able to stay updated on the skills and industry knowledge. The company management was pleased to see a positive impact on the employees’ learning curve, retention, and productivity. No questions asked, they switched to microlearning apps for employee training.

What is microlearning?

Microlearning is an emerging trend that is quickly gaining popularity. It is becoming a more viable solution to the problem of employees not having enough time to complete long, drawn-out training courses.

“Microlearning is an instructional unit that provides a short engagement in an activity intentionally designed to elicit a specific outcome from the participant.” Karl Kapp

Microlearning apps can be useful for firms to provide on-demand learning opportunities for their employees. Microlearning apps can be used for one-off training or ongoing learning opportunities.

In today’s business world, it is essential to constantly update your talent pool with best practices, the latest industry happenings, and relevant skills to help your teams perform better. With tight manufacturing schedules and even tighter product development cycles, there is little time for activities like training new hires on their job responsibilities. This is where microlearning apps come into play.

📣 Message for the reader

People forget nearly 90% of what they have learnt within just 7 days, unless the concepts are reinforced. That’s why employees swamped with documents, presentations, and classroom sessions are not likely to learn much.

However, time constraints make it difficult to reinforce vast concepts.

What can you do instead? Arm your employees with one concept at a time. Studies show the human attention span is only 8.25 seconds, so keep your training concise.

RapL is your software for that.

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What are Microlearning apps and how do they work?

Microlearning apps are mobile applications that deliver bite-sized chunks of content to learners. They are designed to help busy professionals learn new skills quickly and efficiently.

Microlearning apps are highly flexible. Learners can access content whenever and wherever they want. This makes it easy to fit learning into a busy schedule. Microlearning apps reinforce learning and enhance long-term memory retention. By spacing out the delivery of content over time, microlearning apps optimize the learning process.

The content is structured around specific learning objectives, ensuring that learners acquire targeted knowledge or skills. Microlearning apps enable learners to track their progress and address areas that require further attention.

With their convenience, accessibility, and tailored approach, microlearning apps have transformed the learning experience, offering a practical solution for busy individuals seeking efficient and engaging ways to acquire new knowledge or enhance existing skills.

Why should you use microlearning apps for your business?

Microlearning apps are a great way to improve productivity and efficiency in your business. They can help employees retain information better through bite-sized, reinforced learning. Microlearning apps can be used to train employees on company procedures and policies. They can also be used to deliver sales and customer service training. Microlearning apps can be used to train new hires or provide refresher training for existing employees. Microlearning apps can also be customized to meet the specific needs of your business.

How can businesses use microlearning?

There are many ways businesses can use microlearning to their advantage. Here are just a few:

  1. Improving employee training – Studies show that microlearning can increase knowledge retention by as much as 85%. By using microlearning, businesses can ensure that their workforce is fully equipped to handle the demands of the job.

  2. Enhancing customer service – Microlearning can improve customer service quality by helping employees develop soft skills, such as communication and problem-solving. This can also help decrease customer service costs by reducing repeat customer calls.

  3. Elevating Employee Enthusiasm – Microlearning apps often use a gamified learning model. This includes game elements like badges and leaderboards. This innovative system and progressive approach to training fosters pride, healthy competition, and self-assurance among employees. This in turn drives higher levels of job performance and satisfaction, both for the employees and the employer. As a result, staff turnover remains low, and stability is maintained within the workforce.

How do you choose an effective microlearning app?

There are plenty of options on the market, but most of them offer similar features. Here are some tips to find the right one for you:

  1. Choose a mobile-first approach – According to eMarketer’s report, an “average adult spends almost three hours a day on mobile.” That means many people are likely to access their training resources on a mobile device, not a computer.

  2. Look for a comprehensive learning platform – Many microlearning apps offer their own learning management system (LMS) to track and manage training sessions. If your business already has an LMS, look for a microlearning app that integrates with it.

  3. Pay attention to security – Some microlearning apps may integrate with third-party services, so it’s crucial to ensure that the app you choose doesn’t have access to sensitive information, such as bank details.

  4. Ease of access – Learning can be done anytime, anywhere, due to mobile learning platforms that make access to information easier. A user-friendly interface, seamless integration across devices, and offline accessibility enable employees to access training content conveniently. This ensures employees can easily fit training into their busy schedules. Ease of access promotes higher engagement, encourages consistent learning, and ultimately leads to more effective skill development and knowledge retention.

  5. Content delivery service – An effective content delivery service is critical for a microlearning app. It needs to ensure smooth and seamless delivery of the training material to users. High quality content requires thorough research and constant updates. It also requires a thorough understanding of the target audience, their learning needs, and subject matter expertise (SME).

Top 10 microlearning apps for your business

With an abundance of microlearning apps and tools available online, it can be difficult to determine which ones are worth your time. We’ve spent countless hours researching the various microlearning apps and tools available in the market, to bring you the top 10 effective microlearning apps for 2023. With our list, you can pick the right app for your business needs with confidence.

Microlearning App #1: RapL

RapL is one of the top microlearning apps in the market. It is a digital training solution that uses microlearning, spaced repetition, gamification, etc. to boost employee performance and productivity. RapL has everything you need to successfully implement a microlearning strategy:

  • An easy-to-use content production module.
  • A gamification model that motivates employees.
  • Programs designed for spaced repetition.

RapL also has tracking and analytics features, which provide managers with a deeper understanding of their team’s capabilities. This allows them to tailor their approach to each employee’s unique needs. This helps build a more engaged, productive, and motivated workforce, which ultimately leads to increased business growth. With RapL, managers can identify, track, and support the development of key skills in employees, which is essential for driving growth in today’s competitive business environment.

Key Features

  • Personalized learning
  • AI-based spaced repetition
  • Scenario-based learning
  • Content library + bespoke content services
  • Detailed analytics dashboard
  • Multi-lingual support
  • Gamified learning model


Customers’ favorite features

Customers’ least preferred feature


Detailed analytic reports need to be extracted manually

Simple content creation and delivery process by SMEs

Lack of self authoring tool

Gamification and personalized content delivery

Lack of customization options


Pricing: RapL offers a free trial to access sample topics created by experts and experience the platform. The price is available on request.

Microlearning App #2: EdApp

EdApp is another tool that offers various solutions. These include mobile LMS, course library and course creation. This microlearning app lets you break down your training material into concise sessions.

Key Features

  • Authoring tool
  • Editable course library
  • Admin and learner portal
  • PowerPoint converter


Customers’ favorite features

Customers’ least preferred feature

User-friendly and intuitive interface

Difficulty in adding individual users to courses

Flexible learning experience

Limited customization of theme

Gamified micro-lesson format and mobile compatibility

Tricky to perform detailed web application style training

– The base version is free and gives you access to the base model of the app. However, the Pro version is paid.

Microlearning App #3: QStream

QStream is a microlearning app that complements existing HR and learning tech systems. It focuses on the science of the forgetting curve, which serves as a backbone for microlearning.

Key Features 

  • Spaced learning and repetition
  • Gamification and recognition
  • Microlearning content authoring
  • Content management, storage, and sharing


Customers’ favorite features

Customers’ least preferred feature

Ability to measure the impact of training on employees

Difficult to navigate dashboard

Great support from the Qstream team and customer service

Slow adoption rate and lack of suggestions for increasing adoption

User-friendly and easy-to-understand platform

Integration with employee information system is not viable

Free trial available, price available on request.

Microlearning App #4: Axonify

Axonify is a microlearning app that focuses on the frontline workforce. It provides them with the tools that drive productivity. Managers can monitor the growth of their employees and get actionable insights.

Key Features

  • Microlearning
  • Course Library
  • Analytics dashboard

Customers’ favorite features

Customers’ least preferred feature

User-friendly interface

Clunky and difficult to navigate reporting functionality

Gamification and microlearning techniques

Limitations in organizing materials and customizing communities

Customizable and flexible with great support.

Difficulty in integrating with other software or platforms.

Pricing – Product tour is available through video modules. The pricing is available on request.

Microlearning App #5: 7Taps

7Taps provides users with the ability to create courses quickly using their pre-made templates. Anyone can create and deploy the course within just 15 minutes and—you guessed it!—7 taps.

Key Features

  • Create without the hassle of code and lack of design experience 
  • No sign-up or download required
  • Track your learner’s performance

Customers’ favorite features

Customers’ least preferred feature

Ease of use, clean and intuitive user interface

Limits on AI bots usage/inflection and uploading own images

Ability to create engaging and interactive content

Limited customization options for design and font

Ability to develop customized learning paths

Steep pricing for small content developers

– Free version available. Paid version ranges from $84 – $496 per month, billed annually based on the plan.

Microlearning App #6: GoSkills

Goskills is a versatile LMS and microlearning app. It helps small businesses raise employee engagement levels. The courses are segmented into compact units and are gamified. It offers an authoring tool to quickly develop and personalize your courses’ branding at no cost. Additionally, this site has a collection of pre-made courses.

Key Features

  • Personalized
  • Certified
  • Content Library

Customers’ favorite features

Customers’ least preferred feature

Flexibility to learn at your own pace

End of each video has a “GoSkills” conclusion that takes time and can be a waste of time

Short and precise video lessons with quizzes

Limited range of courses available

Diverse range of courses, organized structure and good instructors

Lack of practical assignments to test the knowledge gained throughout the course

– Free trial for 7 days. It is available for both individuals as well as enterprises. Check out the pricing here. 

Microlearning App #7: CornerStone

Cornerstone is an adaptive HCM solution powered by AI. The tool acts as a complete package for HR. Cornerstone comes with modules such as Learning and Development, Recruiting and Onboarding, Performance Management, Engagement Surveys, Workforce Planning, Analytics and Reporting, and more.

Key Features 

  • HCM solution
  • Performance management 
  • Content Library

Customers’ favorite features

Customers’ least preferred feature

Reporting functionality

Finding support is difficult

Learner UI

Scalability of reports

User groups

Admin UI is hard to manage

– Quote available on request

Microlearning App #8: MasterO

Master O is a mobile-first microlearning app. It is focused on training sales forces. Customers can use Master-O to repackage their existing information into bite-sized sales playlists. This is achieved with game-based assessment and microlearning activities.

Key Features  

  • All things sales
  • Video-based sales coaching
  • Blended learning pathways

Customers’ favorite features

Customers’ least preferred feature


Limited availability of games

User-friendly UI/UX

Same game format for the last 3 years

Analytics & convenience of accessing the platform from anywhere

Technical glitches and slow response time

– Price available on request

Microlearning App #9: TigerHall

Tigerhall is a mobile social learning platform. It provides professionals with direct access to global industry experts. This is achieved through personalized, bite-sized information that meets their fast-changing upskilling needs.

Key Features

  • Social learning
  • Micro-mentorship 
  • Thinkfluencers

Customers’ favorite features

Customers’ least preferred feature

Diverse group of Global Thinkfluencers from various industries

Experts primarily from the APAC region

Direct advice from practicing thought leaders

Some content being too fluffy or not very actionable

Well-organized and concise content

Lack of summaries or transcripts of content

– Available on request

Microlearning App #10: Code of Talent

Code of Talent provides individualized learning experiences that meet learning demands. The three to seven-minute microlearning excursions can be completed at any time, anywhere. The courses offered by Code of Talent are portable and simple to understand. They encourage self-paced learning, social learning, and content engagement. You can also construct interactive tests that resemble games using its gamification function. This will motivate and engage employees in their training.

Key Features 

  • Social learning
  • Customizable 
  • Multi-language support

Customers’ favorite features

Customers’ least preferred feature

Gamification aspect (Rewards, leaderboard, badges, etc.)

Daily push notifications (can be annoying)

Ability to see other colleagues’ answers and feedback

Interface could be improved

User-friendly interface and easy to use platform.

Limited availability of missions (only unlocked once a week)

Paid software with 3 plans: basic, partner and enterprise.

Features of a microlearning app

A microlearning app is a powerful tool that can help your business in many ways. Here are some key features of microlearning apps:

  1. Bite-sized learning: An invaluable feature of microlearning apps is their ability to break down content into small, manageable chunks. By breaking down content into small pieces, it becomes much easier to digest and learn. This is popularly referred to as bite-sized learning. Additionally, it allows learners to focus on one specific thing at a time, which can lead to better comprehension and retention.

  2. Content is engaging and interactive: This is another great feature of microlearning apps. This helps keep learners engaged and motivated to learn. Scenario-based questions with illustrations can help solidify concepts. It also makes them easier to remember.

  3. Assessments: Microlearning apps typically include built-in assessments. This allows learners to test their knowledge and ensure they comprehend the material. Additionally, it provides a way for businesses to track employee progress. It also helps identify areas where additional training may be needed.

  4. Dynamic content: Content is regularly updated. This is one of the benefits of using microlearning apps. It helps keep up with the trends and build capabilities within the organization.

How to make the most of your microlearning app?

“Change is the end result of all true learning.” – Leo Buscaglia

Making the most of your microlearning app means using it to its fullest potential. Here are some tips on how to get the most out of your microlearning app:

  1. Use it regularly: The more you use your microlearning app, the more benefits you will see. Make sure to set aside time each day or week to use your app. The purpose of a microlearning app is to instill a habit of continual learning.

  2. Try different features:Take time to explore all the features your microlearning app has to offer. You may be surprised at how helpful some of them can be.

  3. Customize your learning: Microlearning apps are designed to be flexible and cater to your individual needs. Take advantage of this by customizing your learning experience. This can lead to an incremental learning curve.

  4. Set goals: Having specific goals in mind will help you get the most out of your microlearning app. Make sure to set both short-term and long-term goals, so you can track your progress.

  5. Improve: Utilize your microlearning apps analytics dashboard to understand your learning agility. This will help you improve in areas where knowledge gaps are high.

Common mistakes businesses make in using microlearning apps

Microlearning apps are becoming popular among businesses as an effective way to train employees. Yet, there are some common mistakes that businesses make when using these apps, which can keep them from utilizing the full potential of the app.

One of the mistakes is not tailoring the content of the app to the specific needs of the business. The content should be relevant to the industry and the type of work employees do. If it is not, they will quickly become bored and may not bother to use it at all.

Businesses need to ensure the microlearning app is updated with relevant information and the platform is interesting. If the content becomes outdated, employees will stop using it and it becomes ineffective.

Last but not least, we promise you this is a good one. Gamification – Creating healthy competition among employees would promote continuous learning, especially when tied with an incentive-based system. No one says no to a bonus or reward. So to truly make microlearning effective in your organization, ensure it is a component of the employee’s KPI.

Is mobile learning and microlearning the perfect pair?

Mobile learning and microlearning are both powerful tools for employee training and development. Mobile learning, which is optimized for mobile devices, allows employees to access training materials from anywhere and at any time. This makes it a convenient and flexible option. Microlearning focuses on delivering short, focused learning sessions that are easy to consume and retain. When combined, mobile learning and microlearning can create an ideal learning experience for employees.

As we have seen, there are various microlearning apps available, each with its own features and benefits. To find the right one for your organization, compare different apps to see which one best meets your needs. Once the employees start to use the app and see the benefits, they’ll be more likely to continue to learn and engage with the platform. This will make your investment in microlearning more valuable.

Want to know more about how microlearning apps can benefit your team? Take the first step by scheduling a demo with RapL. Our experts will walk you through the features and demonstrate the impact it can have on your organization. Book your demo

We have compiled a visual summary of the blog that you just read. Download it now !

visual summary
Of course, microlearning is meant for anyone and everyone looking to consume information in a bite-sized manner.

Depending on employee usage, it may take anywhere between 4 and 8 weeks. The idea behind microlearning apps is continuous usage.

Thanks for being with us all the way here

Dear reader, thanks for being with us all the way till the end. We suggest 2 things from here

1. Speak to us if you want a microlearning strategy deep-dive: Microlearning is extremely effective, if approached sensibly. Microlearning is the answer to today’s shortening attention spans and we know how to make learning successful via microlearning. Drop your context here and we shall partner with you for the rest.

2. Lap up more content: We have written some intense literature on how microlearning is the superglue between people and successful business operations. Access all of it here.

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